PREAMBLE

The Management Society at St. John’s University is a co-curricular organization dedicated to providing all participants with a deeper understanding and appreciation for the field of Management and Business as a whole. The organization welcomes all students attending St. John’s University and attempts to enhance the experiences of participants through educational, extra-curricular, and co-curricular activities.

ARTICLE I – NAME

The name of this organization shall be the Management Society.

ARTICLE II – MISSION

The Management Society strives to prepare its members to become successful leaders in the ever-changing business world. Our fivefold mission seeks to accomplish the goals of:

Education - Our educational initiatives will offer the means of understanding and adopting the culture and language of the modern-day business environment. We will equip our members with the knowledge, skills, and tools they need in order to become young professionals.

Opportunity - Our networking initiatives will provide a dynamic setting for applying skills and gaining practical experience in the business field. This will begin the establishment of a strong connection among students, faculty, alumni, and business professionals.

Leadership – Our programs will aim at challenging members to dream big, overcome limitations and bring endeavors to completion. We shall make all efforts to develop the members’ capacity to lead, and become a positive influence in society.

Friendship – Our commitment to the members of the Management Society will strive to secure the bonds of friendship and understanding. We will encourage open communication, positive thinking, and productive relationships among members.

Integrity - Our approach will promote and cultivate a sense of business professionalism, integrity and ethically sound behavior, based on civility, respect, and dedication to the work done. We shall advocate the appreciation of cultural diversity and uniqueness of character.

Our example will reach out to and be representative of the larger St. John’s Community in accordance to the University’s Catholic, Vincentian, and Metropolitan Mission.

ARTICLE III - MEMBERSHIP

Membership is open and guaranteed to any St. John’s University student with a cumulative GPA of 2.0 or above interested in learning about the theoretical and practical aspects of business management, as well as participating in the activities of the organization.

Section 1

There shall be no discrimination of any sort on the basis of race, color, religion, sex, national origin, creed, sexual preferences, age, or handicap.

Section 2

Members shall demonstrate a commitment to the organization’s mission and abide by the regulations presented herein.

Section 3

A member is considered active if he or she attends 50 % of the Management Society events and meetings for the academic year.

Section 4

The Executive Board reserves the right to grant membership to a student, who has not met the attendance requirement but has otherwise demonstrated significant contribution to the organization’s operations.

ARTICLE IV - MEETINGS

Section 1

General member meetings shall be held at least once a month or when deemed necessary by the Executive Board.

Section 2

Executive Board meetings will be held twice a month or as deemed necessary. All executive board members have the right to call a meeting if sufficient reason is provided. 75 % of the executive board needs to be present for a meeting to be held.

ARTICLE V - EXECUTIVE BOARD

Section 1 - General Responsibilities, Powers, and Duties

The members of the executive board shall be responsible for the management of the activities of Management Society and shall in all cases act as a board. Their actions shall be consistent with the rules set forth in this Constitution and the regulations of St. John’s University. All executive board members are responsible for maintaining effective communication between each other.

Section 2 - President

The President shall represent Management Society in all official functions and serve as an ambassador of the organization on and off campus. The president shall:

• Be responsible for conducting and presiding over all meetings, as well as managing and overseeing activities
• Have the power to call meetings and schedule regular e-board meetings
• Maintain a positive relationship with other organizations on campus, university departments, faculty and administrations
• Have the right to designate a replacement when unable to attend a function or meeting
• Have the power to create new offices with approval by the Executive Board
• Ensure that Management Society is represented at mandatory events organized by the administration
• Be responsible for informing the secretary and PR officer about any events pertinent to the organization in order to guarantee effective communication with members
• Serve as a link between organization members, e-board, and faculty moderator

 

Section 2 - Vice President

The Vice President shall:

• Serve as the main counsel and reporter to the President
• Work closely with the President with regard to strategic planning and growth of the organization
• Assume the responsibilities of the President in cases when the President is absent
  
• Oversee the operation of the various committees of the organization
  
• Be responsible for ensuring that the organization’s events and activities are in line with the mission of Management Society and university regulations.
  
• Serve as a team-builder within the e-board and ensure the proper functioning of all areas of management

 

Section 3 - Secretary

The Recording Secretary shall:

• Prepare the minutes of general member and executive board meetings and communicate them to the corresponding parties
• Be responsible for maintaining attendance records at meetings and events and keep an updated mailing/contact list of all members at all times.
• Keep an archive of the organization’s activity (general meetings, e-board meetings, and all events) and its effectiveness.
• Assume logistical responsibility for organization activities (submit space requisition forms, calendar clearance, speaker contract).
• Develop and effectively communicate the functions the e-board to all members
• Attend mandatory Organizational Congress Meetings organized by Student Government and communicate the information presented to all e-board members in a proper fashion. Attendance will be based on a rotational system with Corresponding Secretary

 

The Corresponding Secretary shall:

• Communicate information about Management Society events and meetings to members via e-mail in a timely manner. Ensure that the PR is informed about all activity in order to maintain the organization’s Web site
  
• Prepare monthly reports required by the administration and ensure their timely submission
  
• Attend mandatory Organizational Congress Meetings organized by Student Government and communicate the information presented to all e-board members in a proper fashion. Attendance will be based on a rotational system with Recording Secretary
  
• Work closely with and coordinate actions with the Recording Secretary in terms of preparing monthly reports and the proper keeping of the organization’s records and archives
  
• Be responsible for being informed about the current activities of the organization by maintaining correspondence with the rest of the executive board

 

Section 4 - Treasurer

The Treasurer shall:

• Manage financial matters of the Management Society
  
• Maintain financial records of all expenses and fundraising income
  
• Handle all bills and documentation with regard to the purchase of recruitment materials, food for meetings etc., as determined by the executive board
  
• Be consulted with regard to financial matters
  
• Present a report to the executive board about the financial state of the organization at executive board meetings
  
• Oversee fundraising activities and ensure the collection and deposit of all money raised
  
• Maintain a sound budget of the organization
  
• Be responsible for signing the Budget Packet of the organization and ensure its timely filing

 

Section 5 - Public Relations Chair

The Public Relations chair shall:

• Be responsible for the publicity of all MANAGEMENT SOCIETY functions.
  
• Design and distribute flyers for the organization in a timely manner
  
• Utilize available and appropriate media to publicize activities (Management Society Web site, newspapers, message boards etc.)
  
• Design and maintain the Web site of MANAGEMENT SOCIETY
  
• Maintain good relations with other organizations
  
• Use word-of-mouth, speeches, presentation, etc. to inform the university community about MANAGEMENT SOCIETY
  
• Be responsible for ordering gifts, awards, certificates and other necessary items as determined by the e-board
  
• Assume responsibility for Library activity
  

 

ARTICLE V – COMMITTEE CHAIRS

Section 1 – General Duties, Rights, and Powers

Committee chairs shall be considered a part of the e-board and shall have the responsibilities and voting rights of e-board members. They shall present a report on their respective committees’ activities at executive board meetings. Committee chairs shall also ensure that the timely completion of the steps of the planning process for respective events (requisition forms, speaker contracts and other necessary paperwork). They shall be responsible for running effective committee meetings and communicating to general and committee members about the activities organized by the committee.

Section 2 – Career Committee

• The Career Committee shall be responsible for providing current accurate information on internships, part-time and fulltime opportunities, career workshops, job fairs, and other career-related activities.
  
• The Career Chair shall be responsible for overseeing and coordinating the activities of the Career Committee.

 

Section 3 – Service Committee

• The committee shall be responsible for carrying out the community service aspect of the organization. It shall be informed about, seek opportunities for, and/or organize community service events the organization can take part in.
  
• The service chair shall oversee and coordinate the activities of the community service committee as well as ensure that Management Society fulfills its community service requirements.

 

Section 4 – Activities Committee

The Activities Committee shall be responsible for organizing events that increase the visibility of the Management Society on and off campus and which may include, but not be limited to: sponsoring and co-sponsoring events, inviting speakers, organizing social events, dinners, and trips, etc.

All of these shall developed in accordance with the Management Society’s mission and values.
The events chair shall be responsible for the planning of the events of the committee and overseeing their appropriate execution.

ARTICLE VI – VOTING AND ELECTIONS

Section 1 - Voting

• Only active members shall be able to vote and each member shall have one vote.
• Members must be present on the election day in order to vote

 

Section 2 - Nominations and Qualifications

• Candidates for President shall be nominated by current executive board members.
  
• All active members shall partake in elections for all executive board positions.
  
• All candidates must be active members of the organization.

 

Section 3 - Elections

• Elections shall be held before March 31 of every year.
  
• Elections shall be open.
  
• Simple majority (> 50%) wins for all contested offices.
  
• In the event that no candidate receives a majority vote, a revote will take place for the top two candidates.

 

Section 4 - Term of Office

• Terms of office for all positions shall begin on March 31 or each year.
  
• Terms of office shall be a minimum of one year.

 

Section 5 - Vacancy

• Any vacant office shall be filled with the approval of the Executive Board.
• The Vice President shall assume the presidency if it is vacated for any reason.

 

ARTICLE VII - RESIGNATION AND IMPEACHMENT

Section 1 - Resignation

• Any officer or chair may resign at any time by notifying the Executive Board.

 

Section 3 - Move for Removal by a MANAGEMENT SOCIETY Officer

• Any officer may move to remove another elected officer based on constitutional grounds.
  
• Said motion must be seconded. Removal from office will become effective upon a unanimous vote of the Executive Board.

 

Section 3 – Reasons for Removal

• The absence of an executive board member from more than three consecutive meetings (general member or executive board) without reasonable excuse
  
• Failure to fulfill the duties of his/her position as presented in the Constitution
  
• Failure to follow the constitution’s rules and guidelines.
  

ARTICLE VII - RATIFICATION AND AMENDMENTS

Section 1 - Ratification

• This constitution shall be adopted upon two-thirds (2/3) affirmative vote of general body members.
  
• The Constitution of the Management Society of St. John’s University shall act as a future guide and referent for the functioning of the organization.

 

Section 2 - Amendments

• The Executive Board has the power to amend and/or repeal laws of this constitution with the approval of general body members.
  
• This Constitution can be amended by a 2/3 majority of the general body.